| Property | Location | Units | Score | Trend | Protocol | Inspected | Management Agent | Contract Exp | |
|---|---|---|---|---|---|---|---|---|---|
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| # | Management Agent | Props | Units | States | Avg score | Worst score | Props <60 | Props 60–79 | Status | ||
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| Management Agent | Failed | ≤30 | NSPIRE | Portfolio | Rate | Worst | Port. avg | Failed avg | States | Emails | |
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| Project | Location | Units | LI Units | Placed | Credit | Dual subsidy | NSPIRE Score | |
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| Contact | Company | Portfolio | Source | Status | Touches | Last | Next action | Notes | Actions | |
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| Work Order | Development | Address | Location | Apt | Scheduled | Att. | Status |
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| Work Order | Address | Location | Scheduled | Result | Att. | Asbestos | Unit status | Notes |
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Apartment inspections billed at the schedule rate, plus materials used. Inspection counts come from recorded results; enter material quantities below. Per development. Actual cost is for your records only — it is never included in billing or NYCHA reports.
| Inspection line | Rate | Qty | Line total |
|---|
| Item | Unit price | Actual cost (not billed) | Qty used | Line total |
|---|---|---|---|---|
| Totals | $0.00 | $0.00 | ||
| Item | Scheduled price | Actual cost (not billed) |
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Upload the “INVOICE-WORK ORDER BREAK DOWN SUMMARY” spreadsheet for a development. Castor reads the totals, item counts, 2nd attempts and discrepancies, then generates the four submission PDFs — each as a separate download.
| Line item | Qty | Unit price | Amount |
|---|---|---|---|
| Invoice total | $0.00 | ||
Upload the breakdown spreadsheet. Castor reads the “Discrepancies” tab (usually the 2nd tab) and tallies every work order with a discrepancy comment.
| WO# | Comment |
|---|
Full disposition record for every development across all loaded inspections.
| Development | Total | Complete | No Access | Refusal | Not in device | Access rate |
|---|---|---|---|---|---|---|
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Material units installed across the contract (from the NYCHA master tracker).
| Item | Charge | Qty | Total |
|---|---|---|---|
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| Supplies total | — | — | |
Every development and inspection period across the contract. Tracker = your 2-year master tracker; Invoice = the breakdown periods, added in.
| Development | Period | Inspections | 2nd Att | Supplies | Billed |
|---|---|---|---|---|---|
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| Ledger total | — | — | — | — | |
Drop the NYCHA schedule — the PDF NYCHA sends (like the Marble Hill list) or an Excel export. It reads the work orders, locations, addresses, target dates, and apartment sizes, shows a preview, then loads them on your confirmation. Re-running is safe — it skips work orders already loaded.
When a unit is found in very poor condition, flag it here with the work order and photos. Flagged units appear below and can be emailed to maintenance.
Enter each inspector's badge, device and iWM login directly in the table. Admin-only.
| First name | Last name | Badge ID | Device phone | iWM login | Password | |
|---|---|---|---|---|---|---|
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| Name | Location | Status | Docs | ||
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Totals per employee for the selected dates. Gross = hours × pay rate.
| Employee | Hours | Rate | Gross pay |
|---|---|---|---|
| Pick a range and Refresh. | |||
Checkr-hosted screening — the candidate gets an email invitation to consent and enter their own info.
| Candidate | Package | Status | Result | Ordered | ||
|---|---|---|---|---|---|---|
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| Title | Agency | Released | Pre-bid | Q&A | Due | Status | Value | Term | Docs |
|---|---|---|---|---|---|---|---|---|---|
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Castor's standard proposal information. This is the source the app pre-fills new proposals from. Blank fields are yours to complete.
Owner name, ownership %, and address \u2014 required on most RFP certifications.
Reusable files that go into RFP submissions \u2014 W-9, certificates of insurance (COI), SAM registration, capability statement, licenses, audited financials, etc.
Contacts for proposal reference forms. Contract values, project detail and scope are deliberately not stored here.
| Description | Qty | Unit | Unit price | Amount | |
|---|---|---|---|---|---|
| Total | $0.00 | ||||
| Paid | Bill to | Invoice # | Date | Notes | Amount | |
|---|---|---|---|---|---|---|
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| Paid by | Invoice # | Invoice date | Paid date | Notes | Amount | |
|---|---|---|---|---|---|---|
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| Title | Category | State | Active | |
|---|---|---|---|---|
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| Title | Updated | |
|---|---|---|
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| Document | Employee | Assigned | |
|---|---|---|---|
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Creates an email login and sends the person a link to set their own password. Staff can clock in/out and sign assigned HR forms. Admins (you and Alex) get the full app.
| Name | Role | Status | Actions | |
|---|---|---|---|---|
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